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Minutes of the full Parish Council meeting held on Tuesday 18 September 2007 at the Belle Friday Centre London Road Lynsted
Present:
Councillors Baxter (Chairman), Broughton, Disney, Champion, Jones, Dawes and Bowling.
In attendance PCSO Karen Johnson.
1 Introduction to the new clerk
Rosemarie Kennett had sent her apologies as she could not attend due to illness
2 Apologies for absence
Apologies had been received from Cllr Darling due to work commitments and Cllr English due to holiday
3 Presentation by Karen Johnson PCSO
Karen Johnson joined the police in February 2007 and following seven weeks training became PCSO for the Teynham and Lynsted area in April. She works a ten hour shift pattern either Sam - 6pm or 12 noon - 10pm on a four day rotational basis.
At present she is concentrating on building her knowledge of the area and its population and ascertaining the various problems experienced. Her patrols are mainly car based given that her area is large but foot patrols are made as often as possible so that she can meet and talk to local residents.
Her contact number is 07772226030 and messages can be left if she is not on duty, non emergencies only can be dealt with so 999 should be used when appropriate. There will be an office available for surgeries at the Community Hall in Teynham once this is prepared for her, detail of this will be advertised.
PCSO Johnson noted that the major local problem is with motor bikes both on and off road and is building up knowledge of the local youths involved. She can however only issue warnings if she witnesses any illegal activity taking place herself.
Various other local problems were discussed including speeding, hare coursing, fly tipping and general traffic problems.
PACT meetings were also discussed and it is hoped to begin this procedure in 2008 with the work eventually being handed over to the community. It was felt to be sensible for this to proceed on a joint basis with Teynham Parish Council as the majority of problems do occur in the Teynham area. Leaflets will be provided to councillors to give further detail of this scheme.
PCSO Johnson was thanked for attending.
4 Declaration of interest
There were no Declarations of Interest recorded on any items on the agenda.
5 Time set aside for members of the public to address the Council
There were no members of the public present
6 To confirm the Minutes of the previous meeting held on Tuesday 7 August 2007 Subject to the following amendments:
Para 16, the second paragraph to be struck out Page numbering to be corrected
the minutes were agreed to be signed by the Chairman.
Proposed - Cllr Jones Seconded - Cllr Dawes
7 Matters arising from the previous minutes
- 6.1 - KCC could possibly own the land in question as this problem arose when the bus shelter was erected
- 10.6 - a letter had been received from the Head of Finance at SBC confirming that payment must be made. The account has now been settled. A letter has been sent to the Chairman of SBC raising concerns that this charge penalises Parish Councils which attract enough candidates to cause an election.
- 11 & 12 - the register of councillor's interests is now complete and with SBC. A copy has been retained with the Parish Council files.
- 15 - a response will be sent within the time limit
- 18.2 - the scanning of the minutes will be dealt with by Cllr Jones.
8 Parish Plan
- 8.1 Greenstreet Design Study - it has been confirmed by Bill Ronan that the final payment has been agreed so funding is now in place. Cllr Disney will determine the responsibility for VAT payment and ensure that the payment of £1000.00 by the contractor is accounted for correctly.
- 8.2 Environmental Working Group - the new Mid Kent Downs Officer is seeking funding to restore the pond adjacent to Aymers Lodge. There is a good prospect that the pond at the school can be restored with some public access by way of joint action between the school and Medway Valley Countryside Partnership.
9 Affordable housing update
There is nothing further to report at present
10 To confirm the minutes of the Joint Meeting with Teynham Parish Council
The minutes were agreed as a true record
- 10.1 The minutes had been agreed by Teynham Parish Council by a majority vote. When the funding for the Greenstreet Project is confirmed Swale Forward will award the contract to the successful tender. The funds held by LKPC will be transferred to Swale Forward with the balance used to initiate a joint project bank account with Teynham Parish Council.
The amended agreement discussed at the joint meeting will be circulated for discussion at the next Parish Council meeting. Comments should be emailed or telephoned to the Chairman prior to the next meeting.
- 10.2 Insurance costs will be followed up and discussed at the precept meeting of the Finance Committee
- 10.3 It was agreed to approach PACT on a joint basis with Teynham Parish Council with Cllr Disney acting as liaison person.
Proposed Cllr DisneySeconded Cllr Champion
- 10.4 SBC has requested consideration of joining with a Bulk Contract for lighting maintenance. Cllr Champion has completed and returned the form giving detail of the existing arrangements. This matter will be given further consideration when more detailed information is available but it was agreed that interests need to be protected.
11 Countryside Access Improvement
The main effect on LKPC would be in maintaining footpaths and providing disabled access with possibly some Green Grid. Cllr Dawes has completed the relevant questionnaire and will return this within the time limit. She will contact Lyn Newton regarding the Green Grid locally
12 Risk assessment process
After discussion, during which Cllr Broughton left the meeting, it was proposed - To proceed with the proposed priority schedule on an experimental basis.'
Proposed Cllr JonesSeconded Cllr Dawes. The proposal was passed by a majority vote.
Cllr Jones to undertake the necessary work and would welcome input from all councillors.
13 Review of all Parish Council activities
This item was not discussed as Cllr Broughton was not present
14 Phase 2 Footway Lynsted Lane
Following a site meeting with Mr Haratbar of Kent Highway Services the following points were raised
1 The original figure quoted by SBC of £16000.00 was a gross underestimate, the actual figure would be in excess of £45000.00 and could be up to £70000.00. The difference is caused by the necessity to build a retaining wall and the acquisition of land.
2 Any financial input by LKPC would not accelerate the process.
3 The accumulated Parish Grant Funding could be used to assist the process with the landowners in question, this could accelerate the process.
It was agreed that Cllr Disney would obtain the relevant drawings from SBC. It was further agreed that a working party would be set up to liase with the landowners and SBC to progress the matter.
The working party would be Cllrs Disney, English and Champion.
Checks will be made with SBC and KAPC to determine that this would be an appropriate use of such funding.
15 Planning update
Nothing to report
15.1 It was agreed to defer this matter to the next Parish Council meeting.
16 Finance
- 16.1 The minutes of the last meeting are not yet available. The general consensus of the meeting was that financial matters will be closely monitored.
- 16.2 Payments requested as follows -
- Trophies for Greenstreet in Bloom (Faversham Trophies) 15.50
- Website hosting (Lynsted with Kingsdown Society) 19.93
- Hire of hall for joint meeting - half share (TPC) 5.00
- Photo electric cell to lamp opposite Bogle (EOF Energy) 52.84
- VAT refund to Orchard Group into No 2 account 147.67
- Annual membership CPRE (CPRE) 27.00
- An explanation of the vandalism alleged to have taken place to the lamps at Batteries Terrace was not accepted as credible. David Dunn of EOF believes that the lamps were shaken thus smashing the filaments whilst the globes remained intact. It was agreed that David Dunn should be invited to attend a site meeting to discuss this further. It was therefore agreed that this invoice should remain unpaid.
An estimate had been received for the bowl on the lamp at the bottom of Ludgate Lane, this work has now been completed.
At this point as time was 10.00pm it was agreed to continue with the meeting. Proposed Cllr Dawes, seconded Cllr Jones.
- 16.3 No payments had been received
- 16.4 An application for the Parish Grant had been received from the Parochial Church Council but on this occasion it had been refused on the basis that a grant had been approved in the sum of £3432.00 in 2004/2005 and all available funds were needed for Phase 2 of the Lynsted Lane footway to benefit the community.
17 Reports
- 17.1 KAPC - circulated
- 17.2 Playing Fields - nothing to report
- 17.3 Lighting - lamps at Fir Tree Cottage and opposite Cambridge Lane now not obscured. Opposite Dadmans branches are obscuring the globe, Mr Timcke to be contacted regarding this.
- 17.4 Footpaths - report circulated. Cllr Disney requested that a 'kissing gate' be installed on ZR 264 at the junction with Cambridge Lane to deter motorcyclists.
- 17.5 Tree Warden - a hedge laying demonstration will take place at the Millenium Hedge on 9 October 2007.
- 17.6 Transport and Highways - nothing to report
- 17.7 Police liaison - covered by item 3 at this meeting
- 17.8 Standards Committee - a meeting is to be arranged in the near future
- 17.9 Properties - a meeting to be arranged
- 17.10 Orchard Committee - the Halloween Event is to take place on 28 October 2007, volunteers are required to assist with this.
- 17.11 Website - Cllr Jones is to meet with Nigel Heriz-Smith to discuss the website.
18 Clerks Correspondence
- Letter from Lynsted Church Parochial Council requesting removal of LKPC archives from the vestry. Cllrs Baxter and English will deal with this.
- CAB request to advertise Housing Adviser. Done
- Relate requesting poster be displayed. Done
- SBC concerning the draft Statement of Community Involvement
- KAPC Swale Area minutes of 3 September 2007. Copy passed to Cllr Dawes
- Parish News of 7 August 2007 - 3 copies
- KCC Annual Plan. Hard copy plus CD. Performance 2006/07. Priorities and Targets 2007/08
- GOSE, South East Plan, report of Panel.
- LCR Journal of National Association of Local Councils, September 2007
- Oast to Coast Action with Communities in rural Kent journal, Autumn 2007
- Request from SBC to post up reminder for people to return Electoral Registration forms. Done
- Leaflet from Highways Agency, planned roadworks in SE June - August 2007
- NALC Conference 5-7 October 2007 in Bournemouth.
19 Any other business
There being no other business the meeting closed at 10.25 pm
20 Date of the next meeting
The date of the next meeting was agreed as 30 October 2007 at 7.30 pm in the Community Room of St Peter and St Pauls Church Lynsted.
Minutes compiled by Cllr Bowling in the absence of a Clerk.
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