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Minutes of the full Parish Council meeting held on Tuesday 22 January 2008 at the Belle Friday Centre London Road Lynsted
Present:
Councillors Baxter (Chairman), Champion, Jones, Dawes, Darling and Bowling. In attendance the new Clerk, Charlie Bennett
1 Apologies for absence
Apologies had been received from Cllr English due to a family commitment, Cllr Broughton due to a sudden crisis and Cllr Disney due to a SBC meeting.
2 Welcome to Charlie Bennett on his appointment as Clerk
The Chairman welcomed Charlie Bennett to the Parish Council and he was introduced to those Cllrs present. He took up his post on 14 January 2008 and is acquainting himself with his various tasks.
3 Declaration of interest
There were no Declarations of Interest recorded on any items on the agenda.
4 Time set aside for members of the public to address the Council
There were no members of the public present
5 To confirm the Minutes of the previous meeting held on 11th December 2007
Subject to the following amendment - Item 6 - 1st bullet point, to strike out the word 'thereafter’, it was agreed that the Minutes should be signed by the Chairman. Proposed - Cllr ChampionSeconded - Cllr Dawes
6 Matters arising/Action items
9.1 Held over
9.2 Actioned
11 Held over
11.2 No future in purchase, lease to be pursued
11.4 This will be actioned when fence is repaired
12.1 Held over
13.2 No reply as yet
14.1 Ongoing
14.6 Actioned - matter in hands of Kent Highways - Liaison Officer Jonathan Dean
16 Actioned
7 Completion of suspended Extra-ordinary meeting of 26 November 2007.
It was agreed that this meeting should be reconvened on 1 1 February 2008 at 8.00 pm in the Belle Friday Centre Chairman to book room.
8 Finance
8.1 Statement of accounts as at 22 January 2008 was circulated and noted
8.2 The new Clerk will be paid on a monthly basis on the 15th of each month. The Clerk is to determine and take responsibility for deductions from his salary.
Proposed CllrDawesSeconded Cllr Jones
8.3 Approved subject to invoice and supply of correct personal details
8.4 Not agreed
Proposed Cllr BowlingSeconded CllrDawes
8.5 Covered in item 8.1.
9 Report from Standards Committee Meeting of 10 January 2008. The report from the draft minutes was noted.
10 Future Finance Management of the Community Orchard
Following discussion it was proposed that:-
1 the delegated powers are removed from the Orchard Group with immediate effect
2 the Orchard Group be invited to propose to the Parish Council a practical way of operating within a capped authority to spend in the future
Proposed Cllr JonesSeconded CllrDawes - The proposal was carried by a majority.
11 Planning update
11.1 Minutes have been circulated. An Agent acting on behalf of Vicarage Farm requested an opportunity to give a presentation to the Planning Committee but the submission in response to the application had already been submitted to SBC, the Agent has been informed.
11.2 Chairman has received relevant information
11.3 Report is available on SBC website and at council offices. There is a Notice of Intention to adopt the reviewed Local Plan on 19 February 2008.
12 Parish Plan
12.1 Information has been circulated and noted. The report was accepted.
Proposed Cllr BaxterSeconded CllrDawes
The Constitution was accepted. In item 7 it was noted the drafting of words is not completely satisfactory in that it appears to allow the Committee to set its own budget without any requirement to have prior approval from the Parish Councils. For the avoidance of doubt LKPC will want to agree the proposed budget through its delegated members before it is set.
ProposedCllr Jones Seconded Cllr Bowling
This proposal was carried unanimously.
12.2 Discussion with the owners continue but they are not happy with public access, this could cause funding difficulties but funding is still being sought to allow for visible improvement.
13 Phase 2 Footway Lynsted Lane
The report was noted.
14 Reports
14.1 No meeting
14.2 No meeting
14.3 Light opposite Cambridge Lane is on during the day, no further problems
14.4 Report noted. The tree has now been removed
14.5 Nothing to report
14.6 Nothing to report
14.7 No contact from CPSO
14.8 Following inspection in March 2008 the Properties Committee will bring a report of the condition and any repairs required together with a costing to the Parish Council
Proposed: Cllr BaxterSeconded. CllrDawes: This proposal was carried unanimously
14.9 The Twelfth Night event on 6 January 2008 had been successful. Blossom Day is to be arranged 14.10 Report noted. Highlights of the draft Minutes will be published in the Parish Magazine.
15 Clerk's correspondence
List has been circulated
16 Other business
Cllr Baxter stated that three members of the Parish Council had been reported by a parishioner to the Standards Board for England for allegedly not complying with the Code of Conduct by failing to declare an interest in an item at a Parish Council meeting.
Cllr Dawes reported that due to the roadworks in Lynsted Lane the width of the road has improved but is impeded by overhanging vegetation.
Cllr Baxter reported that a password is necessary to access the KAPC website, he has this information should any councillor require it.
17 Date of the next meeting
Confirmed as Tuesday 4 March 2008 at the Community Room, Lynsted Church commencing at 7.30 pm.
Minutes compiled by Cllr Bowling in the absence of a Clerk.
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