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The Minutes of a Meeting held on Tuesday 27th. May 2008 in the Community Room of St. Peter and St. Pauls Church, Lynsted.
Present.
Cllr’s. R. Baxter ( Chairman ), B.Broughton, H.F.Champion, T.M.English, M.Jones.
In attendance, Mr. P. Whalan ( prospective parish councillor ). The Chairman welcomed Mr. Whalan who was sitting in on the meeting with a view to joining the Parish Council.
There were two members of the public also in attendance.
It was noted Cllr. English had agreed to record the Minutes in the absence of the Clerk.
1. Apologies for Absence.
Apologies for absence were received from Cllr. A. Darling – work commitment, Cllr. A. Dawes – on holiday, Cllr. J. Disney – S.B.C. meeting and C. Bennett ( Clerk ) on holiday. S.B.C. Cllr’s A. Bowles and R. Barnicott - prior S.B.C. meetings.
2. Declarations of Interest.
There were no declarations of interest on the published agenda.
3. Time for members of the public to address the Parish Council.
Mr. R. Gosling addressed the meeting and gave his views on the recent Consultation Day for the Greenstreet Improvement Plan held on the 3rd. May 2008 he had attended. He stated a number of points he was not in agreement with (a full report was attached to the Minutes ).
The Chairman acknowledged Mr. Goslings submission and it was agreed that a full report as submitted should be forwarded to the Greenstreet Joint Committee for their consideration.
At this stage the Chairman bought forward Item No. 16 for discussion.
4. To Confirm the Minutes of the previous Meeting held on 15th. April 2008.
Proposed Cllr. Broughton that the Minutes be signed as a true record, seconded
Cllr. Jones and unanimously agreed.
5. Matters Arising / Action Items.
5.1 Cllr. Disney to confirm disposal of excess money and final report of Greenstreet Steering Committee.
5.2 Cllr. Dawes to respond to KCC regarding proposed upgrading footpath behind Batteries Close to Berkley House. Chairman to write to Chairman of School Governors to gauge response to the above proposal and get an idea as to percentage of children likely to use the footpath.
5.3 Chairman to write again to Lloyds TSB Bank regarding Councillors non-liability of financial matters. Cllr. Jones to assist with form of words.
5.4 Chairman to contact Laurence Young of S.B.C. regarding use of subsidiarity funds.
5.5 Cllr. Disney to confirm he has spoken to Mr. Jenkins of S.B.C. regarding Phase 2 of Lynsted Lane footway and invited him to a site meeting.
5.6 Chairman to contact Angel Design regarding estimate / quotation to provide footpath map for Kingsdown.
6. To confirm Minutes of the Extraordinary Meeting held on 20th. May 2008.
Proposed Cllr. Jones that the Minutes be signed as a true record, seconded Cllr. Champion and unanimously agreed.
7. Matters Arising.
There were no matters arising.
8. To consider the resignation of the Clerk.
Following a lengthly discussion it was agreed to await the Clerks return from holiday before any decision is taken as previously agreed at the Extraordinary Meeting.
9. Clerk vacancy update.
It was agreed this was not applicable at this time.
10. To approve submission of accounts for 2007 / 2008 to the Audit Commission including the Greenstreet addendum ( December ).
Proposed Cllr. Baxter, seconded Cllr. Jones and unanimously agreed.
11. To consider recommendations of the Finance Committee (meeting of 13th. May 2008 ).
11.1. Payment to Allianz Insurance for LwKPC insurance : £658.27
11.2. Payment to Teynham Parish Council for Jubilee Pump insurance : £125.00
Proposed Cllr. Jones that the above payments be made, seconded Cllr. Champion and unanimously agreed.
11.3. To note that Cllr. Jones has been authorised to seek alternative insurance cover quotations --- noted.
11.4. Footway lighting --- to inform Edf of the total number of lighting brackets / columns at 42 --- noted and agreed.
11.5. To review Orchard Committee activity of first six weeks. Proposed Cllr. Baxter to defer / postpone this item to the next meeting, awaiting the return of the Clerk, seconded Cllr. Broughton and unanimously agreed.
11.6. To change “ donations “ to “ commitments “ for the purpose of the next Precept.
Proposed Cllr. Jones, seconded Cllr. Champion and unanimously agreed.
12. Finance to approve payments.
12.1. Lynsted PCC for hire of Community Room : £161.25
12.2. Clerks expenses : £22.12
12.3. Mrs. J. Kitt internal auditing : £60.00
12.4. Teynham and Lynsted Playing Fields ( precept first payment ) : £876.50
Proposed Cllr. Jones that the above items be paid, seconded Cllr. Broughton and unanimously agreed.
12.5. The Chairman explained that although no invoice had yet been received the sum of £102.00 was owed to the Belle Friday Centre of Age Concern for hire of the hall for meetings during the past year. This was twenty three meetings at £4.00 and one at £10.00 in respect of the Public Consultation Day for the proposed Greenstreet Improvements Project.
Cllr. Jones proposed the sum of £102.00 be paid subject to receipt of invoice, seconded Cllr. Broughton and unanimously agreed.
13. Parish Grant Scheme.
It was noted the sum of £825.00 was to be paid for year 2008/2009 . The total amount now held by S.B.C on behalf of the Parish Council was £16,880.00 with no further funding being available this sum had to be used before April 2010.
A general discussion ensued on uses and timescale involved the outcome – The Chairman to speak with Laurence Young to clarify the situation.
14. Schedule of Meeting Dates for 2008/2009.
Noted.
15. Land next to Vigo Farm, section 106 and correspondence.
The Chairman read the response letter from E.R.H.A. concerning our request for some items of gain for the community.
Cllr. Jones was concerned about what ERHA had offered. He proposed that the Chairman should write again and express our disappointment at what was offered urging them to continue to discuss finance for phase 2 of the footway. Seconded Cllr. Champion and unanimously agreed.
Further to this the Chairman to request a copy of the Section 106 agreement from the planning officer at S.B.C.
16. Parish Plan / Greenstreet Improvements.
Acknowledging the absence of Cllr. Disney it was agreed to hold this item over to the next meeting when a full report and update could be made.
17. Reports.
17.1. K.A.L.C. Cllr Dawes had previously submitted a report, which was noted.
17.2. Playing Fields. Cllr. Champion reported on the ongoing work on clearing banks around the perimeter and to open up the pedestrian entrance. Suitable low-growing trees and shrubs were being sought for the bank areas. Cllr. Jones reminded the meeting that Railtrack had a scheme whereby they offered trees and was worth persuing. Cllr. Baxter in his capacity as Tree Warden offered to assist with the selection of trees and shrubs – noted.
17.3. Lighting. Cllr. Champion reported there were lights out in Lynsted Lane and at Berkeley House corner, these would be reported to Edf.
17.4. Footpaths. Cllr. Dawes previously submitted a report, noted.
17.5. Tree Warden. Cllr. Baxter reported a Hornbeam tree was dead in the Millennium Hedge.
17.6. Transport and Highways. Nothing reported.
17.7. Police Liaison. Cllr. Champion reported he had attended the P.A.C.T. meeting locally but felt there was nothing new to report.
17.8. Standards Committee. No report available.
17.9. Properties. Cllr. Champion submitted a quotation for work recommended, see copy listed. Proposed Cllr. Jones that items 1 to 6 inclusive at a cost of £277.80 be authorised, seconded Cllr. Broughton and unanimously agreed.
Proposed Cllr. Broughton that the Kingsdown Notice Board be re-sited as per quotation at a cost of £62.00 together with the Kingsdown Footpath Map frame at a further cost of £62.00 seconded Cllr. English and unanimously agreed.
17.10. Orchard Committee. Cllr Baxter stated that the draft minutes of the meeting of 18th May were not yet available. However , he was able to report on a successful Blossom Day which was well attended and resulted in a loss of just £15.00. He was pleased to report the Orchard Committee had been pledged a £200.00 grant by the Association of Men of Kent and Kentish Men, Lynsted Branch.
17.11.Publicity. Cllr. Baxter reported on the summary of highlights published in the Newsletter.
18. Register of Members Interest.
The Chairman distributed forms for the Register which needed to be completed and returned by 10th. June 2008.
19. Invitation to Mr. P. Whalan to join the Parish Council.
The Chairman officially welcomed Cllr. Whalan to the Council.
20. Any Other Business.
The Chairman reported he had been approached by a Lynsted resident on behalf of some residents of Batteries Close, expressing concern over the removal of a Closed Circuit Camera which apparently had been funded jointly by Police and Swale Housing Association. It was claimed that removal of the camera had resulted in a return of antisocial behaviour in the estate.
It was suggested that a letter be written to the local PCSO in the first instance with a copy to the Police and to Swale Housing Association together with a copy to the residents representative.
There being no other business the Chairman closed the meeting at 9.40pm. after confirming the date of the next meeting as 8th. July 2008.
Minutes recorded by Cllr. T. M. English in the absence of a Clerk.
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